COMMUNITY / P&C
Parents and Citizens’ Association (P&C)
Our Parents and Citizens’ Association (P&C) is made up of parents and carers, teachers and community members. The P&C meet on the last Tuesday of each month (within the school term) to contribute to decision-making. This includes having a say in the development of policies and planning fundraisers. The meetings commence at 7.00pm and are generally held in the staff room.
The school always benefits from the tremendous support from its parent community. A major role of the P&C is to assist the school with fundraising. The P&C organises different activities from raffles to our major P&C Market event. This raises additional funds which go towards the purchase of school programs & equipment. The combined efforts of the P&C, school staff and school community will ensure the students at Caddies Creek Public School have additional resources to assist them in receiving the best possible education.
The P&C comprises of a President, 2 Vice Presidents, Secretary and Treasurer (the position descriptions are outlined below). These positions are elected at the AGM (Annual General Meeting) held on the last Tuesday in November each year. All parents and members of the community are welcome to attend meetings. Only those community members who have a financial membership with the P&C can vote or nominate people for election to an executive position.
P&C Executive Position Descriptions
- President: The President of the P&C will oversee the operations of the P&C Committee and will be the liaison between the school and the committee in relation to all matters. The President is also responsible for chairing of all meetings and will contribute to other school functions as the face of the P&C Committee. This may involve making speeches and other similar responsibilities as they arise. Both Vice Presidents will assist the President in his or her duties and be willing to step into the President's duties in the event that he/she is unable to fulfil them.
- Vice President – Fundraising x2: In addition to assisting the President, the Vice Presidents - Fundraising will be responsible for the co-ordination of all P&C fundraising activities. This will involve the creation of a fundraising committee who will be responsible for proposing and implementing the fundraising activities. This position will co-ordinate these processes, as well as report back on the progress at each P&C meeting.
- Treasurer: The Treasurer is responsible for maintaining accurate financial records of all P&C transactions (including the annual audit), as well as reporting on this information at P&C meetings. The Treasurer will also be involved in paying P&C expenses or accounts where required, and in collecting, counting and banking proceeds from any fundraising activities. The Treasurer is the main signatory on the P&C cheque account and will sign all cheques in conjunction with another Executive member, except in emergency circumstances at which time at least two other Executive members must sign instead.
- Secretary: The Secretary is responsible for accurately recording attendance and minutes of all P&C meetings. The Secretary will then distribute this information through required channels, including submitting the previous meetings minutes at each subsequent meeting for the approval of the committee. The Secretary is also responsible for the collection of all P&C mail from the office, opening of the mail and distributing it to the correct area, and preparation of any necessary paperwork and outgoing correspondence. In addition, The Secretary will be responsible for all P&C mass communication. This includes writing articles for the chronicle and liaising with the office staff for them to be included each week when required, with approval from the P&C Executive and the school. The Secretary will also be responsible for advising the school office of date and location of the monthly P&C meeting. They are to ensure the date is printed in the Caddies chronicle and placed on the school notice board, when possible.